Privacy Policy

Goldfields Basketball Association Inc.
ABN 79 313 342 388
Last updated: 31 August 2026

Goldfields Basketball Association Inc. (GBA, we, us or our) respects the privacy of our members, players, parents, guardians, coaches, officials, volunteers, supporters, website visitors and other members of our basketball community.

This Privacy Policy explains how we collect, use, store and disclose personal information.

We are committed to handling personal information responsibly and, where applicable, in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

1. Information We Collect

The types of personal information we may collect include:

• name, date of birth and gender
• residential and postal address
• telephone number and email address
• parent or guardian details
• emergency contact information
• player registration and membership information
• team, club, competition and participation information
• coaching, officiating or volunteering information
• payment and transaction information
• photographs, video footage and other media
• information relating to injuries, medical conditions, allergies or other health information where reasonably required for participation or safety
• Working with Children Check or other accreditation and screening information where applicable
• correspondence and enquiries sent to GBA
• information collected when you use our website, including device, browser, IP address and website usage information.

We will only collect information that is reasonably necessary for our activities.

2. How We Collect Information

We may collect personal information directly from you when you:

• register as a player, coach, official, volunteer or member
• enter a competition, program, clinic or event
• complete an online or paper form
• make a payment
• contact GBA
• subscribe to communications
• apply for a role or position
• attend or participate in GBA competitions, events or activities
• use our website.

We may also receive information from parents or guardians, affiliated basketball clubs, Basketball Western Australia, Basketball Australia, competition management or registration platforms, schools, sporting organisations and other parties involved in the administration of basketball.

3. Children and Young People

A significant part of GBA’s activities involves children and young people.

Where appropriate, personal information relating to a child may be collected from or with the involvement of their parent or legal guardian.

GBA takes the privacy and safety of children seriously and will only collect, use and disclose information about children where reasonably necessary for participation in basketball, administration, safety, development, promotion of the sport or another legitimate GBA purpose.

4. How We Use Personal Information

We may use personal information to:

• administer player, coach, official, volunteer and member registrations
• manage competitions, fixtures, teams, programs and events
• communicate with players, parents, guardians, clubs, coaches, officials and volunteers
• process payments and registrations
• manage player welfare, safety and injury information
• organise representative basketball and development programs
• confirm eligibility and accreditation
• manage complaints, disciplinary matters and incidents
• recruit and manage employees, contractors and volunteers
• promote GBA competitions, programs, teams and community activities
• provide news, updates and other relevant communications
• improve our website, programs and services
• comply with legal, regulatory, insurance and sporting requirements.

We will not sell personal information.

5. Photographs and Video

Basketball games, training sessions, presentations, events and other GBA activities may be photographed, filmed or livestreamed.

Images or footage may be used by GBA for legitimate basketball and community purposes, including on:

• the GBA website
• social media
• promotional material
• publications
• media releases
• competition coverage
• historical and archival material.

Where specific consent is required, particularly in relation to children or sensitive circumstances, GBA will seek appropriate consent.

If you have a concern regarding the use of an image of yourself or your child, please contact GBA.

6. Disclosure of Personal Information

Where reasonably necessary, GBA may disclose personal information to organisations or people including:

• Basketball Western Australia
• Basketball Australia
• affiliated basketball clubs and associations
• competition and registration platform providers
• payment processing providers
• insurers and insurance providers
• coaches, team managers and authorised volunteers
• government bodies, sporting integrity bodies or regulatory authorities
• professional advisers and service providers
• technology, website, email and data hosting providers
• law enforcement or emergency services where required.

Some third-party technology or service providers may store or process information outside Australia. Where applicable, GBA will take reasonable steps to ensure personal information is handled appropriately.

7. Sensitive and Health Information

GBA may occasionally need to collect sensitive information, including health or medical information, where reasonably necessary to safely administer basketball activities.

Examples may include information relating to injuries, medical conditions, allergies, disability or emergency treatment requirements.

We will only use or disclose sensitive information for the purpose for which it was collected, a directly related purpose, with consent, or where otherwise permitted or required by law.

8. Website, Cookies and Analytics

When you visit www.goldfieldsbasketball.org.au, certain technical information may be collected automatically.

Our website may use cookies and analytics technologies to understand website traffic, improve functionality and provide a better user experience.

Cookies can generally be disabled through your browser settings, although doing so may affect some website functionality.

9. Third-Party Websites and Platforms

Our website may contain links to third-party websites, registration systems, ticketing platforms, social media services and other external services.

These third parties operate under their own privacy policies and practices. GBA is not responsible for the privacy practices of external websites or services.

We recommend reviewing the privacy policy of any third-party service before providing personal information.

10. Storage and Security

GBA takes reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

Information may be stored electronically or in physical records and may be held through secure third-party systems used by GBA.

Where personal information is no longer reasonably required and there is no legal or administrative requirement to retain it, GBA may securely destroy or de-identify that information.

11. Access and Correction

You may request access to personal information GBA holds about you and ask us to correct information that is inaccurate, incomplete or out of date.

Requests can be made by contacting:

Goldfields Basketball Association Inc.
Email: admin@goldfieldsbasketball.org.au

We may need to verify your identity before providing access to personal information.

12. Privacy Concerns and Complaints

If you believe your personal information has not been handled appropriately, please contact us at:admin@goldfieldsbasketball.org.au

We will endeavour to investigate and respond to privacy concerns within a reasonable period.

Where the Privacy Act applies, you may also have the right to lodge a complaint with the Office of the Australian Information Commissioner.

13. Changes to this Privacy Policy

GBA may update this Privacy Policy from time to time to reflect changes to our operations, technology, legal requirements or privacy practices.

The current version will be published at:

www.goldfieldsbasketball.org.au

14. Contact Us

For questions about this Privacy Policy or how GBA handles personal information, contact:

Goldfields Basketball Association Inc.
ABN 79 313 342 388
Email: admin@goldfieldsbasketball.org.au
Website: www.goldfieldsbasketball.org.au